User management (roles)

^{Publish date: January 6th 2025}

Roles and permissions

No access: Does not have access to log in, but can be chosen as responsible person, except for tasks. Does not receive notification when user is created.

Policy reader: No access to log in, but can read and confirm that they have read the assigned policies. The role is typically assigned automatically to user from the Policies module when the user is added to a policy audience.

Read access: Has access to log in, but cannot make changes to the system or be assigned responsibilities.

Limited access: Access to log in, can be selected as a responsible person, and has access (create and update) to systems, vendors, processing activities where the user is assigned as a responsible person.

It is not possible to change (change responsible or assignee on the task, change the deadline) the task itself, which the user is responsible for or assignee on.

Standard access: Access to log in, can be selected as a responsible person, and has access (create and update) to all systems, vendors, processing activities and download reports.

Superuser access: Access to log in, can be selected as responsible person, and has access (create, update and delete) to systems, vendors, processing activities, controls, data protection and reports.

Administrator access: Superuser access, and access to company information, settings, integrations and user administration.

As an administrator, you always have access to all profiles connected to the company and the ability to make changes when necessary.

Once the user has been created, they will receive an e-mail notification with a link to the website and a guide to log in.

When an administrator deletes a user from Wired relations, the administrator is prompted to delegate their responsibilities. It shows which areas of responsibility (systems, vendors, processing activities and/or tasks) this user is responsible for, as well as the option to select other users as responsible for the areas.